The Responsibilities of a Tax Preparer

Robert Flach has published two excellent posts on the responsibilities of a preparer (post 1, post 2). In general, I agree with everything that Mr. Flach states.

Some excerpts:

“In order to make sure that you pay the absolute least amount of federal and state income taxes each year I need complete and accurate information from you at tax time.

This means I need specific numbers for deductions you are claiming. ‘Claim the maximum’ or ‘Whatever I am allowed’ or ‘Same as last year’ don’t cut it. The maximum is what you actually paid – and you are allowed what you actually paid! … I cannot make up numbers for you– I need you to tell me ‘$1023.50’ or ‘$20.00 per week for 50 weeks’ or ‘4638 miles’! …

It is not my responsibility to personally verify all the numbers or statements given to me by a client. I have no obligation, legal or ethical, to audit your return. This is up to the IRS, if they so choose. I am simply preparing the return, to the best of my ability, “based on information supplied by the client”.

Tax professionals are not agents of the IRS. Instead, we’re here to find every legitimate means of saving you money on your taxes. That said, Mr. Flach notes that if he obtains “direct personal knowledge” of facts contrary to what he’s been told (by a taxpayer), he must use the correct numbers (what he knows) rather than what he’s been told by the client. I agree with Mr. Flach on this.

One point where I disagree with Mr. Flach is the amount of time you should hold onto your documentation. He says, “You are responsible for keeping all of the necessary documentation of the income and deductions claimed on these returns for at least three (3) years.” I believe you should hold onto all documentation for a minimum of six years.

There are two reasons why I believe this. First, while the IRS statute of limitations in normal situations is three years from the due date of the return or date of filing (whichever is later), many states have longer statutes. California’s is four years, for example. Second, if you are accused of fraud the statute of limitations runs six years. Yes, the IRS has the burden of proof for fraud, but if you are accused of fraud wouldn’t you like to have your back-up information available?

Finally, I’m a member of the National Association of Enrolled Agents and the California Society of Enrolled Agents. I’m bound by the NAEA’s Code of Ethics and Rules of Professional Conduct. (Mr. Flach is a member of the National Association of Tax Professionals, and is bound by a similar code of ethics.) One reason why I have every client sign an Engagement Letter is so that they understand my responsibilities and they understand their responsibilities in preparing their tax returns.

Overall, Mr. Flach’s series on the obligations of a tax professional is excellent. Every so often I report on Bozo tax preparers who skirt the law. They cause pain to everyone in my profession. Luckily, most members of my profession are ethical and are looking out for the interests of the client.

Posted in Tax Preparation | Tagged | 1 Comment

Beat It, or It’s Human Nature to Evade

Eugene Cappello owns Connecticut Marketing and Consulting. The company sells Chinese made Michael Jackson memorabilia to the exclusive rightsowner of Michael Jackson products, Bravado. Given the untimely passing of Michael Jackson earlier this year, I’d expect that Mr. Cappello’s business is doing well this year.

It did well earlier this decade, giving Mr. Cappello the chance to join a local country club. He did so, spending $34,781. Add in the purchase of a yacht and things were going well.

Except that there was one other creditor that Mr. Cappello ignored: Uncle Sam. He used a family friend to route the money needed for his purchases so he wouldn’t have to pay income tax on that.

All was well until the IRS found out. Earlier this year Mr. Cappello pleaded guilty to structuring financial transactions and tax evasion. Last week he was sentenced to two years at ClubFed. Mr. Cappello has already paid his back taxes, penalties, and interest of about $400,000.

Mr. Cappello would have found it easier to save up for the lavish purchases after paying his taxes than becoming a smooth criminal.

Posted in Tax Evasion | Comments Off on Beat It, or It’s Human Nature to Evade

Lockyer Spanks the Legislature

Bill Lockyer is the elected Treasurer of California. He’s a Democrat, but after a year in office he understands the fiscal realities of the Bronze Golden State:

Excerpt:

It’s impossible for this legislature to reform the pension system, and if we don’t, we bankrupt the state. And I don’t think anybody can do it here, because of who elected you. … You’re just captive of the current environment — I don’t see any way out!

He also told the Democratic leaders of the legislature that they’re not doing their oversight, that two-thirds of the bills coming out of the legislature are junk, and that there is no chance for new taxes and that the legislature must learn to live with what’s coming in. Those are all things I’ve been saying for years.

Will the Democrats in Sacramento listen to one of their own? My bet is no.

Hat Tip: Hot Air

Posted in California | Tagged , | Comments Off on Lockyer Spanks the Legislature

You Could Always be in Michigan

I do complain about California’s politics from time to time (that might be an understatement) but it could be worse. I could be in Michigan.

Now, for my Michigan clients (and I have a few) I think that Michigan is a beautiful place. I grew up in the midwest, and there’s nothing better imho then spending a Saturday afternoon at the Big House watching a Michigan football game.

That said, your politics remind me quite a bit of Sacramento…except in reverse. In Sacramento, there’s a legislature that hasn’t met a tax they wouldn’t endorse but the pesky state constitution requiring a two-thirds vote for tax increases (meaning that Republican votes are needed) stymies them. Plus, Governor Schwarzenegger acts like a Republican some of the time.

In Lansing, there’s a Democratic governor but the Michigan Senate is controlled by Republicans. Michigan has been hurt economically in recent years, with high taxes and a major industry in trouble. So Democratic Governor Jennifer Granholm apparently wants a 3% tax on doctors in the Great Lakes State.

Meanwhile, Governor Granholm has vetoed school funding measures claiming a lack of revenue. Senate Majority Leader Mike Bishop (R-Rochester) promises no new taxes. This really seems familiar, and Michiganders are in for a long battle.

Of course, neither in California nor in Michigan will the correct solution be put into place. That’s to match the budget to the revenues, cutting taxes and services to solely essential services. A lowering of tax rates would lead to an increase in tax collections. However, politicians only look at economics when it matches their political beliefs.

Posted in Michigan | Tagged , | Comments Off on You Could Always be in Michigan

I Survived!

There’s a show on Discovery called I Survived. The show features individuals who survive situations that could lead to death.

Nothing like that for me (thankfully), but another tax season has come and gone. I can put 2008 to bed within the next few days (there are still a few electronically filed returns that haven’t been accepted by various tax agencies) and begin to think about the 2009 tax season.

First, I want to thank Scott Harker for his assistance in moving this blog. The news that my former hosting company was going to disband during the final weeks of the 2008 tax season was anything but good news for me. I asked Scott for his assistance in finding a new host and platform for Taxable Talk. He did a great job with both. Now all I have to do is understand all the wonderful toys that come with WordPress. I’ll probably figure this out before year-end…I hope.

Second, I want to thank Governor Schwarzenegger for helping California accountants get additional business. Last week the Governator vetoed a conformity bill. That bill (had it been signed) would have brought California tax law into general conformity with federal tax law. However, the Governator didn’t like a provision in the bill that dealt with refund claims. Thus, yet another reason I tell my friends that I have lifetime employment.

I also want to thank the Office of Professional Responsibility (of the IRS) for continuing the Nanny Statism. According to the California Society of Enrolled Agents (CSEA), my client communications (i.e. Engagement Letters, etc.) must be typed at a 12-point font. So my Engagement Letter for next year (the 2009 Tax Season) will have to be two pages.

Finally, I’m starting to go through all the old posts and put them in categories. I expect this process will take months. Unfortunately, there is no easy way to do this, so as I have time I’m doing it. I’m also putting Tags on all the new posts and selected older posts. If anyone has some other ideas about utilizing WordPress feel free to email them to me.

Posted in California, IRS, Taxable Talk | Tagged , , | Comments Off on I Survived!

Hatch Freed

Richard Hatch, a tax blogger’s best friend, is out of ClubFed. Mr. Hatch, convicted of tax evasion when he didn’t report his $1 million winnings from Survivor was freed on Friday. He will be on probation for three years and cannot leave Rhode Island without permission.

Hopefully Mr. Hatch has learned his lesson: 1 million witnesses are usually enough to find you guilty.

Posted in Tax Evasion | Tagged | Comments Off on Hatch Freed

How Not to Prepare Returns

With the 2008 Tax Season finally having drawn to a close, here’s a primer on what not to do. Just claim business losses for all of your clients, even those without businesses. Your clients will be happy and you’ll get lots of referral business…until the IRS finds out.

That’s what Donald Bushnell of Kansas City did. And he was successful until the IRS discovered what he did. Mr. Bushnell had pleaded guilty to causing the $1.1 million tax loss through his scheme, and he was sentenced last week to three years at ClubFed and a $250,000 fine.

Bozo tax preparer schemes work great…until you’re caught.

Posted in Tax Fraud | Tagged | Comments Off on How Not to Prepare Returns

Stranded at ClubFed

When I last wrote about Todd Strand he had pleaded guilty to tax fraud and related charges. Mr. Strand had worked for Renaissance, the Tax People as National Marketing Director. Renaissance promoted a system that allowed you to deduct personal expenses as business expenses. Unfortunately, that’s illegal.

Mr. Strand was sentenced last week. He received 51 months at ClubFed and must make restitution of $10.6 million to the IRS.

Meanwhile, Renaissance founder Michael Cooper is awaiting sentencing (scheduled for November 18th). Mr. Cooper was convicted on 73 counts. It looks like Mr. Cooper will receive many, many years at ClubFed when he’s sentenced.

Posted in Tax Fraud | Tagged | Comments Off on Stranded at ClubFed

An Interesting Gambling Case

Here’s the one post that didn’t make the move from the old host. Note that “today” (in the below post) means October 1st, not October 17th.

The Tax Court looked at an interesting case today. A recreational gambler (playing slot machines) makes numerous trips to a casino. When she prepares her tax return, the attorney preparing her return reports only $4,000 of $30,170 of gambling winnings. The IRS objects, and increases her gambling winning and assesses an accuracy related penalty. The Tax Court was left to decide which figure was correct.

Back in 2004 the petitioner went to Foxwoods, the large Indian casino in Connecticut. She liked playing the slots, and she did so. While she mostly lost, she did hit big payouts now and then. She received 26 W-2Gs showing gambling winnings of $56,200. (The IRS reduced the number at audit to $30,170.)

She went to an attorney to prepare her tax return. The attorney, after talking with his client, realized that much of her winnings were illusory; that her true winnings were not the total of her W-2Gs but she walked out of the casino with—the net win or loss for the trip. The attorney felt that $4,000 was the correct number to report on the return rather than $30,170.

Not surprisingly, her return was selected for examination (audit). She lost, and appealed to the Tax Court. The IRS did not dispute that the wins and losses were not based on the individual pulls of the slot machines but on the net win and loss during her trips. Rather, the IRS disputed that the taxpayer could prove that she really won $4,000 rather than $30,170.

The problem is that the taxpayer had little evidence to support the lowering of the income. “No valid reason exists for taxpayers engaged in wagering transactions not to maintain a contemporaneous gambling diary or gambling log.” She relied on a worksheet that was neither clear, complete, or contemporaneous.

Moreover, petitioner did not provide copies of bank statements, canceled checks, or other corroborating evidence to establish the accuracy of individual line items on the worksheet or to establish the completeness of the worksheet by reconciling the worksheet to figures supplied by the bank. Without support, the worksheet is unreliable to corroborate petitioner’s claims…

Moreover, respondent has already reduced the gambling winnings that Foxwoods reported for 2004 on the Forms W2-G, from $56,200 to $30,170. Petitioner has simply not provided sufficient corroborating evidence to make an estimate beyond the reduction respondent has already determined.

So the taxpayer does owe the tax. However, she does not owe an accuracy-related penalty. “Petitioner made a good-faith effort to determine the proper tax by engaging an attorney to prepare her return, the same attorney who had prepared her prior returns which respondent never challenged.” With a credible albeit unsupported story the taxpayer does not have to pay the accuracy related penalty.

Case: Laplante v. Commissioner, T.C. Memo 2009-226


There is a bit of good news overall for slot players in the case:

Respondent nonetheless agrees with petitioner’s theory of recognizing slot machine play on the basis of net wins or losses per visit to the casino. Specifically, respondent states the following:

[T]he better view is that a casual gambler playing a slot machine, such as the petitioner, recognizes a wagering gain or loss at the time she redeems her tokens. The fluctuating wins and losses left in play are not accessions to wealth until the taxpayer redeems her tokens and can definitively calculate the amount above or below basis (the wager) realized. See Commissioner v. Glenshaw Glass Co., 348 U.S. 426 (1955).

I do need to point out that the Tax Court did not pass judgment on this issue, so it is possible they would disagree at some future date.

Posted in Gambling | Comments Off on An Interesting Gambling Case

Can New York Regulate Me?

I live and work in Orange County, California.  My license comes from the federal government (I’m an Enrolled Agent, regulated under Circular 230). Yet New York State has enacted a measure that if legal would force me to remit $100 a year to the Empire State.

New York has passed mandatory state registration for tax preparers. The New York State Department of Taxation and Finance has more here. New York is forcing all Enrolled Agents (whether within or without of New York State) and all non-New York CPAs and attorneys to pay this tax fee if they prepared ten or more New York returns for 2008 and expect to do the same in 2009. I have already prepared more than ten 2008 New York returns; I don’t know if I will for 2009 but it’s likely.

Robert Flach asked, “I am curious to know if any of the tax preparation membership organizations are planning to seek a Court ruling on New York State’s authority to force preparers with absolutely no physical presence in New York State to pay this fee.” I have been told that the New York State Society of Enrolled Agents has or will soon file a lawsuit over this. I’m unsure if the lawsuit is just on the discrimination issue (New York EAs must pay the fee by New York CPAs don’t).

I am considering filing a lawsuit against New York in Federal Court in nearby Santa Ana. I believe I have plenty of grounds for a temporary restraining order against New York:

  • Restricting and Regulating Interstate Commerce
  • Improper Regulation (My license comes from the federal government)
  • The fee is an improper tax, also restricting interstate commerce

I’m sure my attorney will attempt to dissuade me; the cost to fight New York would be a lot more than the $100. He’s right, of course. However, my parents taught me that there are times to stand up for your principles. I do believe that New York has the right to issue such a fee on New York tax professionals (assuming that New York law allows such a fee). But the last time I checked I’m located in Irvine, California, not Irvine, New York.

Posted in New York, Taxable Talk | Comments Off on Can New York Regulate Me?